VIP Temporary Assistant | November 1, 2026 - May 1, 2027

Art Basel stages the world's premier art shows for modern and contemporary works, connecting leading galleries, collectors, curators, and art enthusiasts. As a global leader in the art world, Art Basel fosters the intersection of culture, creativity, and commerce, shaping conversations and experiences that drive the future of the arts.

The Hong Kong show features premier galleries from Asia and beyond. It provides an in-depth overview of Asia-Pacific's astonishing diversity, as well as global artistic perspectives through Modern and contemporary works.

Role Overview:

The VIP Assistant will support the planning, coordination, and execution of VIP programs, events, and guest services. This role is responsible for assisting with VIP registration, inbox and hotline support, CRM projects, event logistics, guest list management, RSVP tracking, and on-site check-in operations. The position requires strong customer service skills, professionalism, discretion, attention to detail, and the flexibility to support the VIP team across pre-show, on-site, and post-event activities.

Your responsibilities:

• Assist with VIP Registration process, support VIP inboxes, and VIP hotline
• Executing CRM projects including data processing,
• Manage pre show and show events logistics including but not limited to
• Maintaining records of guest list and update RSVP status
• Support VIP team to oversee check in hosts and ensure smooth check in process
• Supporting set up and dismantle of events efficiently through to completion
• Post-events attendance reports
• Help coordinate and implement VIP programs and VIP benefits
• Provide basic administrative assistance including coordinate and schedule meetings, keeping meeting minutes, event calendar building etc.
• The role will require flexibility to take on new challenges as they arise.

Your Profile:

• Excellent customer service skills and previous experience is a must
• Ability to maintain professional demeanour
• Works well under pressure, maintains high level of courtesy at all times
• Friendly and discreet personality Punctual, works efficiently, attention to detail
• Languages (Must in English, Mandarin, Cantonese; others would be preferred)
• Computer proficiency (Database navigation, Microsoft Word and Excel)