HR & Operations Manager, Asia (6-month Contract)

Overview of the Firm

FGS Global helps the world's most influential leaders move minds and markets. Working where business, government, and public opinion intersect, we advise CEOs, boards, and leadership teams at the most consequential moments.

We work as one team across geographies and disciplines - bringing together specialists with backgrounds in communications, finance, law, government, journalism, data science, and digital. Whatever the moment demands, we combine multidimensional perspectives to help leaders anticipate what's next, engage the stakeholders who matter, and drive meaningful outcomes.

Across 31 global offices, we draw on the full depth of the firm so clients can operate with clarity, act with confidence, and lead with trust. This collaborative approach has established FGS as a market leader: we are consistently ranked Band 1 for Crisis & Risk Management and Litigation Support by Chambers and Partners, and were ranked the #1 Global M&A PR firm by deal value and deal count for four consecutive years (Mergermarket, 2025).

Key Responsibilities

Asia HR Operations

• Act as a key point of contact for day-to-day HR-related enquiries from employees and support employees by assisting with their day-to-day HR related requests.
• Act as a key administrator and super user of the firm's HR system, ensuring that employee records are well maintained and up-to-date.
• Assist with the tracking and updating of employee-related charts and materials, including updating employee census and records. Respond to HR related reporting and data requests from senior management and generate reports where relevant.
• Keep track of team's leave status for Singapore, Hong Kong and mainland China.
• Keep track of and help to coordinate the renewal of corporate benefits schemes such as health insurance.
• Working closely with the Asia COO and the Head of Finance, Asia, liaise with the payroll vendor to ensure any updates to employee payroll related information are processed in a timely manner.
• Assist the Asia COO with drafting employee contracts and other HR-related documents.
• Work closely with the Asia COO to manage the end-to-end processing of onboarding and offboarding arrangements for employees in Singapore, Hong Kong and mainland China, ensuring the completion of all relevant documentation.
• Coordinate with IT to ensure that all onboarding and offboarding of team members is done in a timely and organized manner.
• Keep track of probation deadline and arrange probation review meetings with the relevant stakeholders.
• Oversee relevant procedure and liaison with these teams when employees exit, keep track of intern and freelancer contracts.
• Assist with visa applications and renewals and ensure compliance with local immigration regulations.
• Coordinate and help to implement HR programs and initiatives, work closely with the Asia COO and the Asia Talent Coordinator to support the smooth running of performance review cycles and talent recruitment processes.
• Act as a liaison between the regional offices and the central HR department.
• Facilitate effective communication and collaboration among team members and departments.
• Working closely with Asia COO, help to ensure timely and accurate dissemination of HR-related information to employees.

Desired Skills & Qualities

• Strong interpersonal skills. People orientated, with a client service mentality.
• Strong collaborator and team player, skilled in convening people and acting as an effective conduit between different stakeholders.
• Self-driven with a strong sense of responsibility.
• Proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities.
• Work autonomously with minimal guidance. Ability to think ahead, anticipate and problem-solve.
• Enjoys fast pace & entrepreneurial environments.
• Experience supporting, communicating with, and aiding senior executives in a multinational company.
• Proven ability to demonstrate absolute integrity and judgment in handling sensitive matters.
• An understanding of how best to prioritize when dealing with multiple stakeholders and busy, sometimes competing schedules.
• Good working proficiency in English and Chinese language communication skills.
• Strong Microsoft Excel skills for reporting generations.
• Proficiency in MS Office (Teams, Word, Excel, PowerPoint etc.)