Mailroom Assistant

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

• Sort & Distribute Mail: Receive, sort, and deliver incoming mail (letters, parcels, interoffice correspondence) to the correct departments or individuals.
• Process Outgoing Mail: Prepare outgoing shipments, including weighing packages, applying postage, and arranging courier pickups (e.g., FedEx, UPS, DHL).
• Track Deliveries: Maintain logs or digital records of incoming/outgoing items to ensure accountability and resolve discrepancies.
• Manage Inventory: Monitor and restock mailroom supplies (e.g., envelopes, stamps, packaging materials) and report low stock to supervisors.
• Handle Special Deliveries: Coordinate with couriers for urgent or oversized shipments and ensure compliance with security protocols.
• Support Administrative Tasks: Assist with scanning, filing, or data entry as needed to support office operations.
• Maintain Cleanliness: Organize the mailroom area, ensuring equipment (scales, printers) is functional and workspaces are tidy.
• Adhere to Policies: Follow JLL’s mail handling procedures, confidentiality guidelines, and health/safety standards.

Qualifications:

• High school diploma or equivalent required.
• Prior experience in mailroom, logistics, or administrative roles preferred.
• Strong attention to detail and ability to prioritize tasks in a fast-paced environment.
• Basic computer skills (e.g., Microsoft Office, email, mailroom management software).
• Good communication and interpersonal skills.

Location:

On-site –Hong Kong, SAR, China

Job Tags: Transitions Incumbent

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [protected-email-address]. This email is only to request an accommodation.

We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.