Senior Administrative Specialist

About Us

We are brand builders who focus our passion and creativity to build Calvin Klein and TOMMY HILFIGER into the most desirable lifestyle brands in the world and at the same time position PVH as one of the best-performing brand groups in our sector. Guided by our values and enabled by our scale and global reach, we are driving fashion forward for good, as one team with one vision and one plan. That’s the Power of Us, that’s the Power of PVH+. One of PVH’s greatest strengths is our people. Our collective desire is to create a workplace environment where every individual is valued, and every voice is heard, and we are committed to fostering an inclusive and diverse community of associates with a strong sense of belonging. Learn more about Inclusion & Diversity at PVH here.

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:

• Manage full spectrum reception duties, such as greeting visitors, handling incoming calls and mails, arrange courier service, pigeon-holes arrangement etc.
• Supervise Office Assistant and Amahs in uplifting operation efficiency, resolving operation issues and maintaining office tidiness.
• Handle procurement and stock control of office supplies such as Refreshments, Fruits, Coffee Beans, Food Gas, Vending Machine etc, including vendor sourcing and financial setup process.
• Provide general administration and HR operations support such as visitor registration, data input, central filing, fixed assets record, monthly expenses reporting, office plantings, office stationery, office postage and lost and found etc.
• Control office expenses including pantry consumables, events refreshments and festive/event floral to be in line with annual approved budget and maintain expenses records in good order.
• Liaise with internal stakeholders for various in-house events and hospitality activities including meeting rooms/venue set up, food & beverages proposal and ordering and other facilities arrangement.
• Coordinate office and festive events decorations.
• Assist line managers for contractors/suppliers management including contract management, negotiation and performance review.
• Require to identify and follow up basic issues raised from internal staff on building service facilities eg. Cleaning/air conditioning requests.
• Identify potential operation risks and report to line manager for prompt actions.

Functional Competencies:

• Excellent communication, negotiation and analytical skills
• Strong sense of ownership and ability to work under pressure

QUALIFICATIONS & EXPERIENCE:

• Experience: 3 years in admin or operations related work experience.
• Education: Diploma or above
• Skills: Ability to handle multi-tasks Knowledge in computer skills, MS Office (Word, Excel) Excellent command of both spoken and written English and Chinese

PVH Corp. or its subsidiary ("PVH") is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications without regard to race, ethnicity, color, sex, gender identity or expression, age, religion, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, PVH is also committed to ensuring that all current and future PVH associates are compensated solely on job related factors such as skill, ability, educational background, work quality, experience and potential. We are brand builders who focus our passion and creativity to build Calvin Klein and Tommy Hilfiger into the most desirable lifestyle brands in the world and at the same time position PVH as one of the best-performing brand groups in our sector.