Assistant Executive Assistant - Hays

Your new company
You will be joining a leading global financial institution with a strong presence across Asia Pacific. The organisation is known for its professional and collaborative culture, high standards of client service, and commitment to supporting business growth through operational excellence and strong stakeholder partnership.



Your new role

• Manage complex calendars, meetings, conference calls, and travel arrangements.
• Coordinate client meetings and support day-to-day scheduling activities.
• Prepare presentations, reports, meeting packs, and supporting materials.
• Handle expense claims, invoice processing, and other administrative tasks.
• Liaise with stakeholders across APAC and offshore teams to ensure smooth coordination.
• Support internal communications, team activities, and engagement initiatives.
• Assist with ad hoc projects and administrative requests as required.
• Support approximately 10-12 bankers and help ensure smooth daily operations.

What you'll need to succeed

• Minimum 3 years of Executive Assistant, Team Assistant, Personal Assistant, or administrative support experience.
• Prior experience within Banking, Financial Services, Professional Services, or a corporate environment.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Experience supporting senior stakeholders or management teams.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.
• Experience using SAP Concur for expense management is advantageous.
• Fluency in English is required; Mandarin and Cantonese would be an advantage.

What you'll get in return

• Opportunity to support banking professionals within a reputable global financial institution.
• Exposure to APAC stakeholders and regional business operations.
• Diverse role with responsibilities spanning calendar management, travel, events, presentations, and executive support.
• Collaborative and professional working environment.
• Valuable experience within a fast-paced banking and financial services setting.

What you need to do now
If you're interested in this role, click Apply Now" to submit an up-to-date copy of your CV.
If this role isn't quite right for you, but you know someone who would be a good fit, feel free to refer them.