Assistant Investment Administrator - Hays

A well-established investment management firm is seeking an Administrative Assistant to support its investment team in Hong Kong. This is an excellent opportunity for a proactive and organised individual who enjoys working in a fast-paced and professional environment.
You will provide administrative support to senior investment professionals and assist in the smooth day-to-day operation of the office.


Responsibilities

• Providing dedicated support to senior stakeholders and investment team members
• Coordinating domestic and international travel arrangements, including itineraries and visa applications
• Managing calendars, scheduling meetings, and organising meeting rooms
• Preparing presentation materials, meeting packs, and briefing documents
• Processing expense claims and maintaining filing systems
• Acting as a key point of contact for office administration, vendors, and visitors
• Monitoring important deadlines, meetings, and follow-up actions
• Handling confidential information with discretion and professionalism
• Supporting ad hoc projects and administrative tasks as required

What You'll Need to Succeed

• 3-4 years of administrative, team assistant, executive assistant, or office support experience
• Prior experience within financial services, professional services, or a corporate environment is advantageous
• Strong proficiency in Microsoft Office, particularly Outlook, Word, and Excel
• Excellent organisational and time management skills
• Strong communication and interpersonal skills
• High attention to detail and ability to multitask effectively
• Proactive, resourceful, and capable of working independently
• Professional attitude with a strong sense of discretion and confidentiality

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.


If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.