Finance & Admin Manager, Hedge Fund, 55k

About Our Client

A newly set up hedge fund based in Hong Kong.

Job Description

Key Responsibilities

Finance & Accounting

• Maintain accurate financial records and perform day-to-day bookkeeping activities.
• Process accounts payable and receivable transactions.
• Prepare bank reconciliations and monitor cash balances.
• Coordinate invoice processing, expense tracking, and payment arrangements.
• Assist with monthly management reporting and budgeting activities.
• Liaise with external accountants, auditors, tax advisors, and corporate service providers.
• Support annual audit and statutory filing requirements.
• Manage payroll administration and coordinate with external payroll vendors.

Office & Corporate Administration

• Oversee the day-to-day administration and operation of the office.
• Manage office suppliers, service contracts, and vendor relationships.
• Coordinate office lease renewals, rental negotiations, and facility-related matters.
• Monitor office expenditure and identify opportunities for cost efficiencies.
• Maintain company records, contracts, and administrative documentation.

Event & Travel Coordination

• Organise investor roadshows, conferences, and corporate events.
• Coordinate meeting logistics, venue arrangements, and attendee communications.
• Manage travel bookings, accommodation, transportation, and itinerary planning for senior management and visiting stakeholders.
• Support client visits and corporate hospitality arrangements when required.

General Business Support

• Provide administrative support to senior management as required.
• Assist with ad hoc projects and operational initiatives.
• Coordinate with external service providers and ensure timely completion of administrative tasks.
• Support the implementation and improvement of internal processes and controls.

The Successful Applicant

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
• 5+ years of experience in finance, accounting, office management, or business administration.
• Previous experience within an asset management, hedge fund, family office, private equity, financial services, or professional services environment is preferred.
• Sound understanding of bookkeeping, accounts payable/receivable, payroll, and financial administration.
• Strong organisational skills with excellent attention to detail.
• Ability to manage multiple responsibilities independently in a fast-paced environment.
• Strong communication and stakeholder management skills.
• Proficient in Microsoft Office applications, particularly Excel.
• Fluent in English; Cantonese and Mandarin would be advantageous.

What's on Offer

• Defined benefits (DB) included as part of the package.
• Permanent role based in Hong Kong.