Procurement Specialist - Tangspac

We're helping our bank client to look for a Procurement Specialist with quantity surveying expertise, capable candidate will be responsible for managing all aspects of procurement activities related to office renovation projects and/or data centre relocation with a strong focus on cost control, vendor management, and contract negotiation. This role will leverage quantity surveying skills to optimize procurement strategies and support project teams in achieving timely, within-budget, and high-quality project delivery. The Specialist will play a critical role in managing relationships with main contractors, subcontractors, and suppliers, ensuring adherence to contractual agreements.

Key Responsibilities

Responsibilities include, but are not limited to:

1. Cost Management and Control:
2. Prepare and analyze tender documents, bid proposals, and contractor quotations to ensure competitive pricing and value for money.
3. Perform cost analysis and value engineering to identify potential savings without compromising quality or project scope.
4. Monitor project costs throughout the lifecycle, identify variances, and implement corrective actions.
5. Procurement and Vendor Management:
6. Develop and execute procurement strategies for materials, equipment, and services required for renovation projects, working in conjunction with Calibra for initial sourcing.
7. Compare and analyze vendor/subcontractor bid-day quotes and proposals, conducting strong negotiations to secure the most favorable terms and pricing.
8. Communicate effectively with main contractors, subcontractors, and vendors regarding project requirements, specifications, and timelines.
9. Establish and maintain a comprehensive procurement log for subcontractor and vendor material(s)/equipment.
10. Evaluate vendor performance and manage vendor relationships to ensure high-quality service and timely delivery.
11. Contract Management:
12. Assist in drafting, reviewing, and administering contracts with contractors and suppliers.
13. Ensure compliance with contractual terms and conditions, including payment schedules, variations, and claims.
14. Manage and resolve any contractual issues or disputes that may arise during the project.
15. Project Support and Coordination:
16. Participate in regular project meetings to provide procurement and cost-related insights.
17. Review and coordinate with end-user requirements to ensure procurement aligns with operational needs and Procurement standards.

Requirements and Qualifications

1. Education and Certifications:
2. Diploma or Degree in Quantity Surveying, Construction Management, Civil Engineering, or a related field.
3. Professional certification in Quantity Surveying (e.g., RICS, HKIS) is preferred.
4. Experience:
5. Minimum 3–5 years of relevant experience in procurement, quantity surveying, or cost management within the construction or corporate fit-out industry.
6. Demonstrated experience in managing procurement for commercial renovation, interior design, corporate fit-out, or data center relocation projects is essential.
7. Soft Skills:
8. Exceptional negotiation skills are critical for this role, alongside excellent conflict resolution and communication skills (both written and verbal).
9. Strong analytical and problem-solving abilities with keen attention to detail.
10. Ability to build and maintain effective relationships with internal stakeholders and external vendors/contractors.
11. Proactive, organized, and capable of managing multiple priorities in a fast-paced environment.