Senior Assistant - Hays

We are seeking a highly organised and proactive Personal Assistant to provide dedicated support to a senior executive. This role requires exceptional coordination skills, the ability to manage competing priorities, and a professional, service-oriented approach. The successful candidate will enjoy working in a dynamic environment, be comfortable with travel arrangements, and thrive in a fast-paced setting where schedules can evolve.



Key Responsibilities

• Provide comprehensive calendar management, including coordinating appointments, meetings, and travel itineraries.
• Manage complex scheduling across multiple time zones and prioritise commitments effectively.
• Arrange domestic and international travel, including flights, accommodation, transportation, visas, and detailed travel schedules.
• Anticipate scheduling conflicts and proactively identify solutions.
• Coordinate business and personal engagements with a high level of discretion and professionalism.
• Prepare meeting materials, presentations, reports, and correspondence as required.
• Liaise with internal and external stakeholders on behalf of the executive.
• Track action items, deadlines, and follow-ups to ensure seamless execution.
• Handle ad hoc projects and administrative tasks as assigned.
• Provide support during business trips and ensure travel plans are executed smoothly.

Requirements

• Degree holder or equivalent qualification preferred.
• Proven experience as a Personal Assistant, or similar support role.
• Exceptional organisational and multitasking abilities with strong attention to detail.
• Strong diary management and travel coordination experience.
• Excellent communication and interpersonal skills.
• Resourceful, adaptable, and able to respond effectively to changing priorities.
• Professional, discreet, and able to handle confidential information.
• Proficient in Microsoft Office applications.
• Fluent in English and Chinese.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.


If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.